<title>Minutes of the Steering Committee Meeting <title>Bernardsville, 6-7 January 1990 <author>C. M. Sperberg-McQueen <docnum>&docfile. <date>&docdate. </titlep> </frontm> <!> <body> <h1>Saturday 6 January 1990 <h2>1. Travel Reimbursements The committee discussed the mechanisms in place for requesting and paying monies for committee travel reimbursements. DW summarized by saying the situation showed a clear need for better secretarial support and control. <action> <who>NI <act>to request (as head of ACH) Joe Rudman (as ACH treasurer) to notify MSM of all transactions on TEI accounts in a monthly report. <duedate>asap </action> <!> <action> <who>MSM <act>to request funds from Pisa by writing letter to NI, detailing funds required and their use in an attachment; attaching to NI's letter, enclosing DW's letter, mailing to AZ by express mail with cc: to JR, NI, DW. <duedate>as needed </action> <action> <who>MSM <act>to request necessary Mellon funds from DW, to be sent to ACH, with cc: JR, ask JR to pay Europeans at once <duedate>asap </action> <!> <h2>2. Committee Progress: TD The committee expressed a need for better and more current information about progress in the committees; MSM was instructed to ask for brief monthly reports. <!> <action> <who>MSM <act>to request of committee heads 1/2 p. monthly progress report <duedate>asap </action> <p> MSM reported on the situation in the text representation committee; a sound plan of work had been prepared at the committee's meeting in Toronto in June 1989, but since then the committee had fallen dormant. Owing to his other duties, MSM had not been able to devote as much time to pushing the TD work along as would be desirable. The committee decided to replace MSM as chair of the committee and asked him to contact Dominik Wujastyk as a possible replacement. The committee also discussed the possibility of the TD committee remaining in existence past the first cycle, without coming to a firm conclusion. <!> <action> <who>MSM <act>to ask Dominik Wujastyk to assume chair of TD <duedate>asap </action> <!> <h2>3. Committee Progress: TR <!> SH reported on the TR committee's meeting in Luxembourg, October 1989. Many of the papers were late, but almost all assigned papers were completed and submitted: <sl> <li>Steve De Rose, on character sets <li>David Chesnutt, a brief paper on ease of use <li>Steve De Rose, on the AAP tag set <li>Robin Cover on scriptural texts <li>Elli Mylonas on literary texts <li>Allen Renear on philosophical texts <li>Stig Johansson on text corpora <li>Francisco Marcos Marin (not a formal member) on notes and references <li>Roberto Cencioni, a large assemblage of information on existing practices <li>Manfred Thaller failed to produce his paper for this meeting <li>Mark Liberman failed to produce his paper for this meeting </sl> Attendance was poor at the October meeting; this was due in part to schedule conflicts (Ott, Chesnutt) but also presumably to the lack of full reimbursement and the short lead time once the date was firmly set. The meeting was productive; problems were identified and action items assigned to members. A deadline for revisions of the working papers was set for 20 December and the next meeting set for late February. SH was asked to talk to SJ and request firm dates for the meeting. <action> <who>SH <act>to check with SJ, urge final dates, announce Oxford meeting <duedate>asap </action> <action> <who>SH <act>to remind SJ to invoice Pisa <duedate>asap </action> <p> AZ asked about the concept of the orthographic sentence, and observed that there was some overlap with the work of the A&I committee. He also pointed out that this committee's results would be very visible in the final result and urged as much help for them as possible. <!> <h2>4. Committee Progress: A&I <!> MSM reported on the December meeting of the A&I committee. Attendance was poor, owing partly to the problem of partial reimbursements and partly to the date (between Christmas and New Year). The work was good as far as it went, but it seemed to be behind schedule. DW asked whether the committee would produce enough text for the editors to work with; NI asked whether they would ever switch from their top-down analysis to a bottom-up approach. MSM replied that the answer in each case appeared to be <q>probably yes</q> but that the committee seemed to have almost a constitutional aversion to a bottom-up approach. MSM suggested that perhaps examples of concrete linguistic tagging corresponding to samples from the tagged Brown or LOB corpora could be requested; DW observed that Mitch Marcus could well produce such examples. <!> <h2>5. Form of Committee Results: Required Examples <!> MSM's suggestion led to a general discussion of the form of committee results; it was agreed that there should be a collection of specific examples to be tagged by the committees, each in their way. <action> <who>Editors <act>to prepare a list of common examples <docref>EDW8 <duedate>20 Jan 90 draft, final after LB's return </action> <action> <who>MSM <act>to notify committees that common examples will be required, and specify what they are <duedate>8 Jan, 12 Jan </action> <p> A discussion of document distribution ensued. It was agreed: <ol> <li>all documents should be posted as mail to the list for the relevant committee <li>the editors should then put the document on the relevant server <li>committee-internal documents should also be distributed to the steering committee <li>hard copies of documents should also be distributed to the steering committee <li>editors should where possible post both SCRIPT files (with SGML markup) and MEMO files (for reading online) </ol> <action> <who>MSM <act>to distribute sets of all current documents to SC <duedate>no date </action> <!> <h2>6. Committee Progress: ML <!> MSM reported on the ML committee's meeting in Luxembourg in October, 1989. The ML committee has asked the steering committee to decide whether the TEI DTD and other materials will be registered formally with ISO; this is relevant to the FORMAL YES or FORMAL NO declaration in the SGML declaration. The steering committee agreed that registration should be our goal if it can be accomplished without expenditure of funds and if it does not deprive the sponsoring organizations of copyright and distribution rights for the products of the project. The editors are to communicate to the ML committee, as the reply of the steering committee, that nothing should be done which is inconsistent with the goal of eventual registration. The ML committee should also be asked for further information on what registration entails. <p> The committee expressed concern at the delay of documents in the ML committee and the time pressures apparently delaying work by its chair. <!> <h1>Sunday 7 January 1990 <!> <h2>7. Tasks <!> <h2>Tasks, continued <!> The tasks agreed upon in September were reviewed. The graphic schedule has been prepared by the editors. The posting to Humanist was made in late October. Document EDW6 contains a revised table of contents for the guidelines. The short brochure has not been written; SH and NI were asked to undertake the task of drafting it. It should discuss the rationale, scope, and tasks of the project, the organizational structure, and the role of the affiliated projects. <action> <who>SH, NI <act>to draft table of contents and text for 8-page brochure <docref>TEI J11 <duedate>20 jan for toc, 31 Jan for draft </action> <action> <who>MSM <act>to build information packs without 8-page brochure, mail to those requesting information <duedate>asap </action> <action> <who>MSM <act>to inquire about printing 8-page brochure in Chicago <duedate>no date (Jan 20?) </action> <action> <who>MSM <act>to distribute lists of documents in info packs (and current copies) for last check <duedate>12 Jan </action> <action> <who>MSM <act>to post TEI Calendar on server <duedate>8 Jan </action> <!> <h2>8. Form of Committee Results: Form of Tag Description <!> <action> <who>Editors <act>to notify committes that the format described in EDW5 sec. 4 is expected for submission of tags <duedate>no date </action> <!> <action> <who>Editors <act>to distribute EDW5 to all committee members, e-copy and hard copy. <duedate>no date </action> <!> <h2>9. Editor's Visit to Committee Heads <!> The editor was commissioned to visit each committee head as soon as possible to review the current status of work, prepare a detailed expansion of EDW6, and discuss the schedule of work for the preparation of each section for which the committee is responsible. <action> <who>MSM <act>to visit each committee head and report to SC. <duedate>31 Jan </action> <p> As an overall schedule for the spring, MSM proposed: <sc> <scheddate>15 March<schedtodo>Committee drafts due <scheddate>31 March<schedtodo>Absolute deadline for committee drafts <scheddate>1 May <schedtodo>First running rough draft <scheddate>24 May <schedtodo>End revisions; text is locked <scheddate>31 May <schedtodo>Print first public draft </sc> <!> <h2>10. EEC Funding <!> AZ observed that a report is due to the EEC, and that a budget is needed for the second cycle renewal proposal. <action> <who>MSM, AZ <act>to compose EEC report. <duedate>21 Jan </action> <!> <action> <who>MSM <act>to produce draft of EEC budget <duedate>12 Jan </action> <!> <h2>11. Relation of TEI to Esprit Project on Lexical Resources <!> The committee discussed the relationship between the work of the DEI (viewed as a subcommittee of the TEI) and the Esprit project on reusable lexical resources. The Esprit project is to prepare a computational model of dictionaries (not lexical databases but only machine-readable versions of print dictionaries); Pisa will send this to RA for comparison with the DEI work. Both sides will consult with the other before the section on dictionaries goes into the final document. It was agreed: <ol> <li>there will be no discussion of computational-linguistic lexicons in the draft of June 1990 <li>RA is to consult with Nicoletta Calzolari by Jan. 12 <li>by 15 March there will be a draft treatment for machine-readable versions of printed dictionaries </ol> <!> <h2>12. Membership of TR <!> The committee discussed the membership of committee TR; it was agreed that, pending SJ's approval, Allen Renear would be added to the committee. <action> <who>MSM <act>to ask SJ for his view on adding Allen Renear as member of TR <duedate>asap </action> <!> <h2>13. Participating and Supporting Organizations <!> MSM reported on letters received from Francisco Marcos Marin asking for membership on the Advisory Board for a society for the history of the Spanish language. It was felt that national societies of this sort were too numerous to be included directly on the Advisory Board; only organizations of continental or international scope should be asked to serve as participating organizations. <p> It was agreed that the society in question should be invited to become a Supporting Organization and asked to name a Liaison Officer. Liaison officers would go on the mailing list for the Advisory Board for all mail except that relating to meetings; they would not be invited to attend the Advisory Board meeting in spring of 1992. <action> <who>DW <act>to write to Francisco Marcos Marin, accept his organization as a Supporting Organization <duedate>no date </action> <p> The Society for Bibliical Literature was also discussed. They have continental scope and a very active computer group. SH was asked to prompt the relevant people for a letter to DW. <action> <who>SH <act>to nudge R Cover, R Kraft, asking them for a letter from the Society for Biblical Literature asking for membership on the Advisory Board <duedate>no date </action> <p> The American Association of Teachers of Spanish should also be invited to become a Supporting Organization. <!> <h2>14. Affiliated Projects <!> NI reported that she had sent the approved memorandum of understanding to all addressees on the list. <action> <who>NI <act>to send SCP1 to any projects on the list of affiliated projects in the September minutes (SCM10) to which she has not already sent it <duedate>no date </action> <!> <h2>15. Working Papers of the TEI <!> The working papers of the project were discussed. These should be made publicly available if possible, but the steering committee would like to verify that they are appropriate for public distribution first. <action> <who>Editor <act>to send to SC a list of papers proposed for the Working Papers series, with current versions, for their OK. <duedate>no date </action> <action> <who>Editors <act>to make list of "related publications" <duedate>no date </action> <!> <h2>16. Other Business <!> The funding from the Mellon Foundation was discussed; it was agreed to earmark $25,000 of this, if needed, to subsidize committee travel, and other funds as needed for additional editorial travel, documentation, postage, and ACH overhead. <p> Members of the committee were asked to give each other their fax numbers. <p> The editor and the head of the steering committee should see to the paperwork needed for subcontract renewals. <p> DW should call Marianne Gaunt of the Princeton/Rutgers project and ensure that the committee heads are invited to the March meeting in Princeton. <p> It was suggested that 30 microcomputers should be requested for the workshop in Siegen (15 Macs and 15 DOS machines). Helmut Schanze should be asked to place a checkoff slot on the registration form so we know roughly how many people are intended to come. The workshop should be planned as soon as possible. </body> </gdoc

.* TEI Document No: .* Title:Minutes of the Steering Committee Meeting .* Bernardsville, New Jersey 6-7 Jan 1990 .* Drafted: 90/01/07 (transcribed by VAM) .* Revised: 23-24 Apr MSM script problems .* .im gmlpaper .sr docfile = &sysfnam. ;.sr docversion = 2 .im teigml .* Document proper begins. <title>Minutes of the Steering Committee Meeting <title>Bernardsville, 6-7 January 1990 <author>C. M. Sperberg-McQueen <docnum>&docfile. <date>&docdate. </titlep> </frontm> <!> <body> <h1>Saturday 6 January 1990 <h2>1. Travel Reimbursements The committee discussed the mechanisms in place for requesting and paying monies for committee travel reimbursements. DW summarized by saying the situation showed a clear need for better secretarial support and control. <action> <who>NI <act>to request (as head of ACH) Joe Rudman (as ACH treasurer) to notify MSM of all transactions on TEI accounts in a monthly report. <duedate>asap </action> <!> <action> <who>MSM <act>to request funds from Pisa by writing letter to NI, detailing funds required and their use in an attachment; attaching to NI's letter, enclosing DW's letter, mailing to AZ by express mail with cc: to JR, NI, DW. <duedate>as needed </action> <action> <who>MSM <act>to request necessary Mellon funds from DW, to be sent to ACH, with cc: JR, ask JR to pay Europeans at once <duedate>asap </action> <!> <h2>2. Committee Progress: TD The committee expressed a need for better and more current information about progress in the committees; MSM was instructed to ask for brief monthly reports. <!> <action> <who>MSM <act>to request of committee heads 1/2 p. monthly progress report <duedate>asap </action> <p> MSM reported on the situation in the text representation committee; a sound plan of work had been prepared at the committee's meeting in Toronto in June 1989, but since then the committee had fallen dormant. Owing to his other duties, MSM had not been able to devote as much time to pushing the TD work along as would be desirable. The committee decided to replace MSM as chair of the committee and asked him to contact Dominik Wujastyk as a possible replacement. The committee also discussed the possibility of the TD committee remaining in existence past the first cycle, without coming to a firm conclusion. <!> <action> <who>MSM <act>to ask Dominik Wujastyk to assume chair of TD <duedate>asap </action> <!> <h2>3. Committee Progress: TR <!> SH reported on the TR committee's meeting in Luxembourg, October 1989. Many of the papers were late, but almost all assigned papers were completed and submitted: <sl> <li>Steve De Rose, on character sets <li>David Chesnutt, a brief paper on ease of use <li>Steve De Rose, on the AAP tag set <li>Robin Cover on scriptural texts <li>Elli Mylonas on literary texts <li>Allen Renear on philosophical texts <li>Stig Johansson on text corpora <li>Francisco Marcos Marin (not a formal member) on notes and references <li>Roberto Cencioni, a large assemblage of information on existing practices <li>Manfred Thaller failed to produce his paper for this meeting <li>Mark Liberman failed to produce his paper for this meeting </sl> Attendance was poor at the October meeting; this was due in part to schedule conflicts (Ott, Chesnutt) but also presumably to the lack of full reimbursement and the short lead time once the date was firmly set. The meeting was productive; problems were identified and action items assigned to members. A deadline for revisions of the working papers was set for 20 December and the next meeting set for late February. SH was asked to talk to SJ and request firm dates for the meeting. <action> <who>SH <act>to check with SJ, urge final dates, announce Oxford meeting <duedate>asap </action> <action> <who>SH <act>to remind SJ to invoice Pisa <duedate>asap </action> <p> AZ asked about the concept of the orthographic sentence, and observed that there was some overlap with the work of the A&I committee. He also pointed out that this committee's results would be very visible in the final result and urged as much help for them as possible. <!> <h2>4. Committee Progress: A&I <!> MSM reported on the December meeting of the A&I committee. Attendance was poor, owing partly to the problem of partial reimbursements and partly to the date (between Christmas and New Year). The work was good as far as it went, but it seemed to be behind schedule. DW asked whether the committee would produce enough text for the editors to work with; NI asked whether they would ever switch from their top-down analysis to a bottom-up approach. MSM replied that the answer in each case appeared to be <q>probably yes</q> but that the committee seemed to have almost a constitutional aversion to a bottom-up approach. MSM suggested that perhaps examples of concrete linguistic tagging corresponding to samples from the tagged Brown or LOB corpora could be requested; DW observed that Mitch Marcus could well produce such examples. <!> <h2>5. Form of Committee Results: Required Examples <!> MSM's suggestion led to a general discussion of the form of committee results; it was agreed that there should be a collection of specific examples to be tagged by the committees, each in their way. <action> <who>Editors <act>to prepare a list of common examples <docref>EDW8 <duedate>20 Jan 90 draft, final after LB's return </action> <action> <who>MSM <act>to notify committees that common examples will be required, and specify what they are <duedate>8 Jan, 12 Jan </action> <p> A discussion of document distribution ensued. It was agreed: <ol> <li>all documents should be posted as mail to the list for the relevant committee <li>the editors should then put the document on the relevant server <li>committee-internal documents should also be distributed to the steering committee <li>hard copies of documents should also be distributed to the steering committee <li>editors should where possible post both SCRIPT files (with SGML markup) and MEMO files (for reading online) </ol> <action> <who>MSM <act>to distribute sets of all current documents to SC <duedate>no date </action> <!> <h2>6. Committee Progress: ML <!> MSM reported on the ML committee's meeting in Luxembourg in October, 1989. The ML committee has asked the steering committee to decide whether the TEI DTD and other materials will be registered formally with ISO; this is relevant to the FORMAL YES or FORMAL NO declaration in the SGML declaration. The steering committee agreed that registration should be our goal if it can be accomplished without expenditure of funds and if it does not deprive the sponsoring organizations of copyright and distribution rights for the products of the project. The editors are to communicate to the ML committee, as the reply of the steering committee, that nothing should be done which is inconsistent with the goal of eventual registration. The ML committee should also be asked for further information on what registration entails. <p> The committee expressed concern at the delay of documents in the ML committee and the time pressures apparently delaying work by its chair. <!> <h1>Sunday 7 January 1990 <!> <h2>7. Tasks <!> <h2>Tasks, continued <!> The tasks agreed upon in September were reviewed. The graphic schedule has been prepared by the editors. The posting to Humanist was made in late October. Document EDW6 contains a revised table of contents for the guidelines. The short brochure has not been written; SH and NI were asked to undertake the task of drafting it. It should discuss the rationale, scope, and tasks of the project, the organizational structure, and the role of the affiliated projects. <action> <who>SH, NI <act>to draft table of contents and text for 8-page brochure <docref>TEI J11 <duedate>20 jan for toc, 31 Jan for draft </action> <action> <who>MSM <act>to build information packs without 8-page brochure, mail to those requesting information <duedate>asap </action> <action> <who>MSM <act>to inquire about printing 8-page brochure in Chicago <duedate>no date (Jan 20?) </action> <action> <who>MSM <act>to distribute lists of documents in info packs (and current copies) for last check <duedate>12 Jan </action> <action> <who>MSM <act>to post TEI Calendar on server <duedate>8 Jan </action> <!> <h2>8. Form of Committee Results: Form of Tag Description <!> <action> <who>Editors <act>to notify committes that the format described in EDW5 sec. 4 is expected for submission of tags <duedate>no date </action> <!> <action> <who>Editors <act>to distribute EDW5 to all committee members, e-copy and hard copy. <duedate>no date </action> <!> <h2>9. Editor's Visit to Committee Heads <!> The editor was commissioned to visit each committee head as soon as possible to review the current status of work, prepare a detailed expansion of EDW6, and discuss the schedule of work for the preparation of each section for which the committee is responsible. <action> <who>MSM <act>to visit each committee head and report to SC. <duedate>31 Jan </action> <p> As an overall schedule for the spring, MSM proposed: <sc> <scheddate>15 March<schedtodo>Committee drafts due <scheddate>31 March<schedtodo>Absolute deadline for committee drafts <scheddate>1 May <schedtodo>First running rough draft <scheddate>24 May <schedtodo>End revisions; text is locked <scheddate>31 May <schedtodo>Print first public draft </sc> <!> <h2>10. EEC Funding <!> AZ observed that a report is due to the EEC, and that a budget is needed for the second cycle renewal proposal. <action> <who>MSM, AZ <act>to compose EEC report. <duedate>21 Jan </action> <!> <action> <who>MSM <act>to produce draft of EEC budget <duedate>12 Jan </action> <!> <h2>11. Relation of TEI to Esprit Project on Lexical Resources <!> The committee discussed the relationship between the work of the DEI (viewed as a subcommittee of the TEI) and the Esprit project on reusable lexical resources. The Esprit project is to prepare a computational model of dictionaries (not lexical databases but only machine-readable versions of print dictionaries); Pisa will send this to RA for comparison with the DEI work. Both sides will consult with the other before the section on dictionaries goes into the final document. It was agreed: <ol> <li>there will be no discussion of computational-linguistic lexicons in the draft of June 1990 <li>RA is to consult with Nicoletta Calzolari by Jan. 12 <li>by 15 March there will be a draft treatment for machine-readable versions of printed dictionaries </ol> <!> <h2>12. Membership of TR <!> The committee discussed the membership of committee TR; it was agreed that, pending SJ's approval, Allen Renear would be added to the committee. <action> <who>MSM <act>to ask SJ for his view on adding Allen Renear as member of TR <duedate>asap </action> <!> <h2>13. Participating and Supporting Organizations <!> MSM reported on letters received from Francisco Marcos Marin asking for membership on the Advisory Board for a society for the history of the Spanish language. It was felt that national societies of this sort were too numerous to be included directly on the Advisory Board; only organizations of continental or international scope should be asked to serve as participating organizations. <p> It was agreed that the society in question should be invited to become a Supporting Organization and asked to name a Liaison Officer. Liaison officers would go on the mailing list for the Advisory Board for all mail except that relating to meetings; they would not be invited to attend the Advisory Board meeting in spring of 1992. <action> <who>DW <act>to write to Francisco Marcos Marin, accept his organization as a Supporting Organization <duedate>no date </action> <p> The Society for Bibliical Literature was also discussed. They have continental scope and a very active computer group. SH was asked to prompt the relevant people for a letter to DW. <action> <who>SH <act>to nudge R Cover, R Kraft, asking them for a letter from the Society for Biblical Literature asking for membership on the Advisory Board <duedate>no date </action> <p> The American Association of Teachers of Spanish should also be invited to become a Supporting Organization. <!> <h2>14. Affiliated Projects <!> NI reported that she had sent the approved memorandum of understanding to all addressees on the list. <action> <who>NI <act>to send SCP1 to any projects on the list of affiliated projects in the September minutes (SCM10) to which she has not already sent it <duedate>no date </action> <!> <h2>15. Working Papers of the TEI <!> The working papers of the project were discussed. These should be made publicly available if possible, but the steering committee would like to verify that they are appropriate for public distribution first. <action> <who>Editor <act>to send to SC a list of papers proposed for the Working Papers series, with current versions, for their OK. <duedate>no date </action> <action> <who>Editors <act>to make list of "related publications" <duedate>no date </action> <!> <h2>16. Other Business <!> The funding from the Mellon Foundation was discussed; it was agreed to earmark $25,000 of this, if needed, to subsidize committee travel, and other funds as needed for additional editorial travel, documentation, postage, and ACH overhead. <p> Members of the committee were asked to give each other their fax numbers. <p> The editor and the head of the steering committee should see to the paperwork needed for subcontract renewals. <p> DW should call Marianne Gaunt of the Princeton/Rutgers project and ensure that the committee heads are invited to the March meeting in Princeton. <p> It was suggested that 30 microcomputers should be requested for the workshop in Siegen (15 Macs and 15 DOS machines). Helmut Schanze should be asked to place a checkoff slot on the registration form so we know roughly how many people are intended to come. The workshop should be planned as soon as possible. </body> </gdoc